How Hris Enhances Communication Between HR and Employees: 4 Initiatives
In today's fast-paced business world, effective communication between HR and employees is crucial for organizational success. This article explores how Human Resource Information Systems (HRIS) can revolutionize this communication, offering practical strategies and innovative solutions. Drawing on insights from industry experts, it delves into key initiatives that leverage HRIS to enhance information flow, streamline updates, and automate HR processes.
- Centralize HR Info with Custom HRIS Dashboard
- Leverage Integrated News Feed for Targeted Updates
- Track Engagement with HRIS Announcement Feature
- Automate HR Communications Through HRIS Integration
Centralize HR Info with Custom HRIS Dashboard
One powerful way I've used an HRIS to improve communication is by leveraging the employee self-service portal and custom tabs to centralize need-to-know information.
I was working with a 50-person logistics company where employees constantly asked HR the same five questions:
"Where do I find my PTO balance?"
"What's our holiday schedule?"
"How do I request time off?"
"When's open enrollment?"
"Who do I talk to about...?"
We built out a customized HRIS dashboard (in BambooHR) that became the one-stop shop for HR information:
- Quick links to policies and benefits
- A real-time PTO calendar
- A 'Who to Contact' tab
- A "What's New" bulletin board HR could update in seconds
The result? Fewer emails, fewer headaches, and employees who actually started helping each other instead of pinging HR for every minor question.
It made HR more accessible without adding more to anyone's plate--and that's a retention win in my book.
Leverage Integrated News Feed for Targeted Updates
We're fortunate to use HiBob as our HRIS, which has been a game-changer for internal communication. One feature we've found particularly effective is the integrated news feed. It allows us to share targeted updates by business area, geography, or team--ensuring the right messages reach the right people. We've also leveraged HiBob's built-in integrations with performance management and other HR tools to streamline how we communicate processes, policies, updates, and new initiatives. It's helped us bridge the gap between HR and employees in a way that's timely, relevant, and easy to engage with.
Track Engagement with HRIS Announcement Feature
One way we've used our HRIS to improve communication is by centralizing important updates and resources in one place that employees actually check regularly. Instead of sending scattered emails, we started using the system's built-in announcement feature and self-service dashboard to share things like policy changes, benefits reminders, or upcoming deadlines.
A feature that has worked especially well is the ability to track who has viewed a message. It helped us ensure that nothing important slipped through the cracks and gave employees a consistent place to go for answers. It reduced back-and-forth emails and helped people feel more informed without overwhelming them with extra communication.
Automate HR Communications Through HRIS Integration
I have leveraged our Human Resource Information System (HRIS) to significantly improve communication across the organization by centralizing information and streamlining processes. Before we fully utilized our HRIS, communication around HR-related updates--such as policy changes, time-off approvals, and performance reviews--was scattered across emails and shared drives. Now, everything is housed in one accessible platform.
One of the biggest improvements came from using built-in communication tools within the HRIS to send automated reminders and updates. Whether it's notifying employees of upcoming deadlines or reminding managers about check-ins, the system keeps everyone aligned without manual follow-ups. We've also customized dashboards so employees can see relevant updates as soon as they log in, reducing the need for back-and-forth emails.
Additionally, we've integrated our HRIS with our internal messaging tools, so when changes are made--such as an update to benefits or new training modules--alerts go out in real-time. This transparency has built trust and keeps everyone better informed. It's also been a game-changer for remote teams, who can now access everything they need in one place without delays or confusion. Overall, our HRIS has become a communication hub that supports a more connected, informed, and efficient workplace.
