How Automating HR Processes With Hris Saves Time: 7 Real-Life Examples
Discover how embracing HR automation can revolutionize the workplace, as this article unveils practical examples backed by industry experts. Delving into the efficiency of automated HR processes, readers will gain valuable knowledge from those at the forefront of innovation. The insights provided offer a roadmap to streamlining HR tasks, from onboarding to performance reviews, through advanced HRIS technology.
- Automate Your Onboarding Process
- Eliminate and Automate HR Processes
- Employ Automated Timesheet Submissions
- Implement Self-Service Portals
- Use Automated Reminders for Performance Reviews
- Adopt Digitalized Training Modules
- Automate Candidate Screening
Automate Your Onboarding Process
We have utilized our HRIS to automate our onboarding process. Previously, we were doing this process via a checklist and hard copy papers that were distributed and signed off on by new hires. A few years ago, we started utilizing our web-based HRIS to automate this process. This helped make the process more efficient and convenient for both new hires and our HR staff. The system allows us to:
* Capture digital signatures (with date/time stamps and an audit trail)
* Designate reviewers/signers for tasks
* Create custom new hire packets for staff based on their roles
* Collect documents electronically (via uploading functionality)
* Stay in compliance with state & federal regulations as our system vendor automatically updates forms (e.g., I-9, withholding forms, etc.)
* Integrate our onboarding module with our HR & payroll module, so that new hires' information is automatically transferred to their electronic personnel files
Overall, the system has helped us save both time and resources, while allowing for a better experience for all parties involved.
Eliminate and Automate HR Processes
I love when I can find ways to eliminate, review and automate an HR process. So one process that comes top of mind is the workflow process for employee changes that occur in an employee's life cycle. First create the form and input all the necessary fields. Glean input from others about what's missing on the draft form. Keep the form in an iterative process. Nothing has to be perfect, just start. Continue to tweak and redefine it. Now it's time to test a workflow process.
If an employee had a status change such as an increase, then this should be justified. The Department Head will sign, the hiring manager will sign, and the employee. You can now create a solid workflow in the system since you have discovered a new process and now you can add the additional steps to your new HR system and tweak as appropriate. The key is to communicate the workflow and keep the communication coming so leaders are aligned with what's expected. Rinse and repeat.
Employ Automated Timesheet Submissions
By employing automated timesheet submissions, companies can greatly reduce human errors in payroll processing. This system ensures that all working hours are accurately recorded and automatically sent to payroll, preventing delays and mistakes. Additionally, automation frees up HR personnel to focus on more strategic tasks rather than manual data entry.
The efficiency of this process leads to faster and more accurate paycheck distribution, which boosts employee satisfaction. Embrace automated timesheet submissions to enhance payroll accuracy and efficiency today.
Implement Self-Service Portals
Self-service portals allow employees to access and update their personal information without having to go through HR. This reduces the time HR spends answering basic questions and updating records, allowing them to work on more complex issues. Employees can quickly find answers to their questions and make changes to their profiles as needed.
This immediacy helps in resolving issues quickly and keeps employee data current. To improve efficiency and responsiveness in your HR processes, consider implementing a self-service portal.
Use Automated Reminders for Performance Reviews
Automated reminders for performance reviews play a crucial role in ensuring that these evaluations are completed on time. This system sends notifications to both managers and employees, reminding them of upcoming review deadlines. It reduces the chances of missed or delayed reviews, which are essential for employee growth and development.
Timely performance reviews help in setting clear expectations and goals for employees. Incorporate automated reminders into your performance review process to maintain consistent and timely evaluations.
Adopt Digitalized Training Modules
Digitalized training modules offer a modern solution to traditional in-person training sessions. These modules can be accessed by employees at their convenience, which eliminates scheduling conflicts and the need for physical presence. They are often designed to be interactive, making the learning experience engaging and effective.
The ease of access and variety of formats can lead to better knowledge retention among employees. Start using digitalized training modules to make your training programs more efficient and flexible.
Automate Candidate Screening
Automated candidate screening significantly speeds up the recruitment process by quickly shortlisting qualified candidates. This system uses predefined criteria to evaluate applications, ensuring that only those who meet the requirements are considered for further steps. It not only saves time for HR professionals but also helps in finding the best talent faster.
By reducing the manual effort involved in initial screenings, HR can focus on interviewing and hiring the right candidates. Implement automated candidate screening to streamline your recruitment process and improve hiring outcomes.